Program Administrator

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Job Details

Job Ref:
47075

Location:
450 Brookline Ave, Boston, MA 02215

Category:
Operations

Employment Type:
Full time

Work Location:
Remote: occasional time on campus

Overview

This position's work location is fully remote with occasional time onsite as needed. The selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI).

The Malignant Germ Cell International Consortium (MaGIC) brings together the world’s leading experts in germ cell tumors (GCTs), from across the spectrum of cancer research, with the shared goal of developing more effective treatments for GCTs through scientific inquiry.  Since its inception in 2009, MaGIC has grown to include researchers from more than 50 institutions in 16 countries. Sharing experience, expertise, and culture continues to create new opportunities for advancement in the field of GCT research. 

 

The Program Administrator I for MaGIC is responsible for the planning, coordination, and administration of consortium-related meetings and activities, including tracking research outputs, maintaining the website and managing MaGIC communications.  Additionally, the program administrator I will work closely with MaGIC researchers from both inside and outside of DFCI to abstract data and manage data governance for various research projects funded by the consortium. The Program Administrator will report to the Program Manager and will work closely with MaGIC Executive Leadership. 

Under moderate supervision, the Program Administrator I provides operational and administrative support to the program. The Program Administrator I coordinates programs to ensure that implementation and prescribed activities are carried out following specified objectives. The Program Administrator I serves as program liaison for the department, community advisors, partners, and stakeholders. This role supports the preparation of program reports by gathering and organizing data. For all of these, the work still requires the application of well-established techniques, procedures, or standards.

Program Management 

  • Oversee the day-to-day operations of MaGIC, including arranging consortium related meetings and webinars, liaising with committee chairs for organization of committee operations and activities and monitoring the MaGIC email account. 
  • Develop and implement program goals, objectives, and strategies in alignment with the MaGIC’s mission. 
  • Monitor MaGIC’s performance and outcomes, ensuring continuous quality improvement. 
  • Coordinate MaGIC-related events, including the annual in-person meeting. 

 

Administrative Support 

  • Manage MaGIC budget, including tracking expenditures, and preparing financial reports. 
  • Oversee the development and maintenance of program policies, procedures, and workflows. 

 

Community Engagement 

  • Build and maintain partnerships with advocacy groups, organizations and donors to enhance program visibility and support. 
    • Organize fundraising initiatives for the consortium 

Responsibilities

  • Provides operational and administrative support in the development and implementation of program functions.Staffs program meetings including preparing agendas, generating minutes, following up on action items and supporting related program initiatives and projects.
  • May be responsible for maintaining program databases, collecting, and analyzing data, and preparing reports to track program progress and outcome.
  • Serves as a central point of contact between staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters.
  • Assists with planning and execution of seminars, meetings, and special projects.
  • Triage inquiries and provide general problem resolution related to program with appropriate level of urgency.
  • Maintains and manages processes associated with varied programs, projects, and events.
  • Prepares documents such as correspondence, reports, presentations, packets.
    May be responsible for promoting the program through various channels such as social media, email newsletters or community outreach efforts.
  • Keeps all members of the team up to date with relevant program information.
  • May monitor budget, track expenditures/transactions, and handle financial administration projects as it pertains to the program.May work on special assignments and projects as needed.

Qualifications

  • High School Diploma required.  Bachelor’s degree preferred.
  • 3 years of experience working in a medical, customer service, or academic setting preferred

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Strong written and oral communication skills.
  • Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.
  • Knowledge of trends, issues, and accepted practices relevant to the position.
  • Excellent attention to detail skills.
  • Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
  • Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.
  • Excellent ability to organize, prioritize and follow-through.
  • Ability to apply independently a wide variety of policies/ procedures where specified guidelines may not exist.

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA)

$29.00/hr - $36.00/hr

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

 

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

 

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