Administrative Support Specialist

Job Details

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Job ID:
28714

Location:
450 Brookline Ave, Boston, MA 02215

Category:
Administration Support/Customer Service

Employment Type:
Full time

Work Location:
Onsite:Up to 1 day remote/wk

Overview

Admin Support Specialist I

Bing Center for Waldenstrom’s macroglobulinemia
Dana Farber Cancer Institute

Located in the heart of the Boston medical area, the Bing Center for Waldenstrom’s macroglobulinemia (BCWM) within the Dana Farber Cancer Institute is a multi-disciplinary team of scientists, clinicians, and computational biologists dedicated to the advanced developments of novel therapeutics and genomic discoveries for the lymphoplasmacytic lymphoma called Waldenstrom’s macroglobulinemia.

The BCWM is a center which interacts on a global level with colleagues from the diverse area of academia, Universities and Institutes, and pharmaceutical companies. A full-time position is available for an enthusiastic, initiative-taking individual who can thrive in a fast-paced, challenging research environment, and can interact well with others as part of a cohesive team. This professional position includes a variety of clerical tasks and back-office duties for the Center, assisting 2-3 research faculty members, as well as the administrative director. For more information on the Center and its background please visit our dedicated website at www.bingcenterforwm.org 

This is an ideal mid-level entry position into the world of innovative cancer research. Ideal candidates will possess strong people skills along with a desire to use their administrative skills in the Center’s triad of clinical, research, and patient advocacy.

Responsibilities

Responsibilities

  • Schedule and maintain calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.
  • Co-organize the planning and preparation of small conferences/retreats, and departmental group meetings which includes booking the venue, coordination of speakers, arranging for audiovisual equipment and ordering of food services.
  • Maintaining the academic and hospital appointment processes of the clinicians, and the maintenance of licenses, credentialing, and internal certifications.
  • Co-assist with the recruitment support of research candidates and coordinate the annual performance review evaluations for staff and faculty.
  • Manage the responsibilities associated with professional organizations and external advisory boards and committees, which may include membership and journal renewals, and professional external certifications.
  • Assists with grant applications and manuscript preparation (including proofreading and general editing).
  • Prioritize and resolve inquiries (phone, e-mail, in person).
  • Perform general office duties such as copying, filing, faxing, sorting mail, supplies, and maintaining the cleanliness of office area.
  • Responsible for light typing, basic document preparation, data entry, and may manage mass mailing projects.
  • Maintains electronic and hard copy files and databases. Maintains integrity of information both on a clinical and research level.
  • Performs other duties as assigned or required.

Qualifications

Qualifications

Bachelor’s degree preferred and/or a minimum of 3-5 years relevant experience working with senior leadership in a medical or scientific research setting or comparable technology-oriented business environment preferred. Demonstrated ability to draft correspondence and have excellent written and oral communication skills along with an expert knowledge of computer applications. Critical thinking skills necessary, along with the ability to identify Institute resources within the Institute and take an initiative-taking approach to problem solving.

Schedule


This is a full-time position, 40 hours per week.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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