Associate Director, Logistics and Operations, Boston Marathon® Jimmy Fund Walk

Job Details

Job ID:
38665

Location:
10 Brookline Place West, Brookline, MA 02445

Category:
Development/Fundraising

Employment Type:
Full time

Work Location:
Remote: occasional time on campus

Overview

This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

 

GENERAL SUMMARY: 

The Associate Director works with internal teams and external vendors to ensure the logistics of the Boston Marathon® Jimmy Fund Walk are executed in a first-rate, professional, and mission driven way. This includes working with Walk’s external Operations Partner and supporting vendors and working internally with Information Services (IS) to ensure efficient reporting, website function, and to explore emerging technology. Lastly, the Associate Director assists the Assistant Vice President on internal operations, including establishing and tracking the team’s budget, revenue projections, and assisting elsewhere as needed. Responsible for assisting the entire Division with reaching financial goals.

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is currently undertaking an ambitious fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This multibillion-dollar campaign is the largest in the Institute’s history and one of the largest ever in the U.S., focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign is focused on accelerating the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

 

APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Oversee logistics and operations for the Boston Marathon Jimmy Fund Walk, which includes but is not limited to: manage vendor relationships, event schedules, timelines, and staffing plans; determining site layouts, ensuring proper delivery of equipment and supplies, preparing food and beverage plans and coordinating distribution, ensuring proper waste management, etc.
  • Oversee virtual program logistics and event experience (including virtual walker mailings, virtual experience elements)
  • Manage fiscal functions for the Walk with oversight of budget, revenue forecasting, as well as reporting and analysis for strategic planning;
  • Work in conjunction with the internal IS team to manage digital assets: monitor website function and performance, explore enhancements to the website, create more efficient reporting, mobile applications, Live Chat services, & e-commerce order forms.
  • Manage inventory, including event supplies and gear, as well as participant merchandise available to order through e-commerce.
  • Supervision of Assistant Director, Volunteer Program and Event Logistics, and contract roles as needed.

SUPERVISORY RESPONSIBILITIES:

Reports to Assistant Vice President, Boston Marathon® Jimmy Fund Walk. Has direct supervisory responsibilities of Assistant Director and seeks major decision-making authority from supervisor. However, the position is also programmatic in nature and a considerable amount of autonomy in decision-making when working with participants, volunteers, donors, and staff as necessary.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree required with minimum 6-8 years of experience in special event coordination or donor relations.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Detail oriented with excellent verbal and written communication and organizational skills; possess the ability to work well with all DFCI Departments and donor constituencies of all levels; juggle multiple projects; and work independently in a fast-paced environment. Understanding of Microsoft Office Suite, including Access, Excel, Word, and Outlook.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together. In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

Inclusive interview practices are a priority in the Division of Philanthropy. We incorporate an Inclusion, Diversity & Equity (ID&E) Interview Panel in all searches. In this 30-minute interview, we connect with candidates on four main ID&E competencies: empathy, collaboration, inclusivity, and compassion.

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance.  Dana-Farber offers a variety of personal, professional, and leadership development opportunities to all members of its workforce through Institutional programming. Division of Philanthropy offers 75+ specialized professional development sessions designed for staff each year through its in-house learning program, the Center for Advancement Training.*

*All benefits subject to Institute changes

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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