Associate Director, Stewardship, Donor Relations

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Job ID:

10 Brookline Place West, Brookline, MA 02445


Employment Type:
Full time

Work Location:
Full Remote: 4-5 days remote/wk


This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.



The Associate Director is a collaborative member of the Division of Philanthropy working closely with the Assistant Vice President of Donor Relations and Director of Donor Relations, Stewardship to produce optimal donor stewardship as part of the acknowledgement program; gift agreement process; financial reporting for endowed funds; donor-named faculty positions, awards, and lectures; and other stewardship programs for transformational, major, foundation, corporate, and historic donors. Responsible for assisting the entire Division with reaching financial goals.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.


Resume and cover letter required with application submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.



  • Oversee the gift acknowledgement process for all transformational and major gifts, and Trustee/VIP-related gifts, including:
    • Lead staff trainings, update documentation, and implement program enhancements;
    • Analyze reports daily to ensure accuracy and timeliness;
    • Edit materials drafted by the Donor Relations writers;
    • Manage Donor Relations’ role in the Division’s annual automated acknowledgment template process;
    • As needed, make assignments and serve as a backup acknowledgement writer
  • Manage the gift agreement process for incoming major gifts, including:
    • Draft gift agreements, letters of intent, and amendments, maintain templates, and create new templates, as needed;
    • Oversee gift agreement approval and distribution processes;
    • Convey information regarding all new gifts to other departments;
    • Collaborate with the Office of General Counsel, as needed.
  • Own the financial reporting process for all endowed funds, working closely with Fiscal & Regulatory Management, Finance, and staff across Institute; assist with endowment activation process; oversee drafting of financial reporting letters;
  • Oversee all donor-named awards, lectures, and faculty positions, including correspondence relating to lectures, awards, and positions;
  • Manage and fulfill all requests for other Donor Relations writing assignments, including:
    • Annual updates to the Division’s Talking Points Guide;
    • Stewardship letters from the President;
    • Drafting and review of Philanthropy program- and event-related writing needs for the President and SVP of Philanthropy.
  • Conduct interviews, research, and write stories for donor newsletter, Impact, as needed;
  • Review donor-related articles from the DFCI Communications Department for accuracy, as needed;
  • Oversee memorial and tribute acknowledgment process for VIP donors;
  • Complete project time tracking in QuickBase system and oversight of direct report tracking;
  • Assume other Donor Relations duties as necessary.



  • Reports to the Director of Donor Relations, Stewardship
  • Supervises an Assistant Director, Writer, and Assistant
  • The position offers considerable freedom to make decisions and complete work tasks



  • Bachelor’s degree and 6-8 years of experience required, preferably in a Philanthropy setting
  • Previous direct report and personnel management experience is strongly preferred
  • Donor, volunteer, and stewardship experience preferred



  • Superior organizational skills, project management, attention to detail
  • Excellent writing and editing skills
  • Strong verbal and written communication skills required
  • Strong computer skills, including proficiency in Microsoft Word and Excel, required, SharePoint experience preferred
  • Effective in working with wide audiences, internally and externally

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.





Up to 1 day in the office at 10 Brookline Place, Brookline, MA each week.


We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.


External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.


DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes


We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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