Event Operations Specialist, Fiscal & Regulatory Management

Job Details

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Job ID:
29171

Location:
10 Brookline Place West, Brookline, MA 02445

Category:
Development/Fundraising

Employment Type:
Full time

Work Location:
Full Remote: 4-5 days remote/wk

Overview

Internal Position Title: Event Compliance Specialist, Fiscal & Regulatory Management

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.

 

GENERAL SUMMARY: 

The Event Operations Specialist collaborates with the Senior Assistant Director, Event Compliance for Fiscal & Regulatory Management to create, manage, and update all event-related policies/procedures and works closely with the Division of Philanthropy teams to ensure compliance with these policies. Responsible for supporting the entire Division with reaching financial goals.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

APPLICATION REQUIREMENTS:

Resume and cover letter required with application submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Together with the Senior Assistant Director, enforce all community fundraising event policies and procedures within Philanthropy and act as the secondary point of contact for Philanthropy staff;
  • Review, track, and monitor 700+ annual community fundraising events to ensure financial stewardship and compliance;
  • Monitor DFCI Event Support inbox and respond to inquiries in a timely manner;
  • Prepare and send letters of approval to community fundraising event organizers on behalf of the Jimmy Fund;
  • Provide processing instructions for event-related gifts on a daily basis;
  • Prepare gift reports for upload into ClearView donor database and issue acknowledgement letters for 3,000+ endorsed event gifts;
  • Act as site administrator, managing various online payment processors and fundraising websites;
  • Oversee mobile and onsite payment processing to ensure compliance with Payment Card Industry standards and reconcile for accurate gift processing; provide staff training as-needed;
  • Oversee the trips and prizes program, awarding prizes valued at $600+; prepare, collect, and process Certificates of Intent for 1099 reporting;
  • Support the Jimmy Fund & Division of Philanthropy in facilitating contests;
  • Contribute to the the annual and continuous review and reconciliation of all community fundraising events as requested;
  • Conduct the annual survey of all applicable financial institutions to ensure accuracy of current bank account inventory;
  • Perform all administrative tasks related to community fundraising event compliance;
  • Maintain highest level of donor confidentiality and accountability.

SUPERVISORY RESPONSIBILITIES:

Reports to the Senior Assistant Director, Event Compliance for Fiscal & Regulatory Management. This position will seek major decision-making authority from direct supervisor, however, independent decision-making on day-to-day tasks and exercising good judgment is required.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree preferred, with 1-3 years of professional experience and previous exposure to fiscal and/or regulatory affairs preferred.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Strong interpersonal skills with an emphasis on effective written and verbal communication and a commitment to providing excellent customer service are necessary. Attention to detail is key, as is the ability to stay organized while managing a variety of projects. Must be able to recognize priorities and manage time accordingly, with the capacity to work both independently and collaboratively as part of a team. Solid computer skills and competency in Microsoft Office, specifically Microsoft Excel, are necessary.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

PATIENT CONTACT:

No.

 

WORKING CONDITIONS:

Remote flexibility (up to 1 day in the office at 10 Brookline Place, Brookline, MA each week). Some evening and weekend work may be required.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

 

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

 

We’re hiring! Learn more (https://careers.dana-farber.org/division-of-philanthropy.html) about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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