Financial Operations Analyst, Fiscal & Regulatory Management

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.

APPLICATION REQUIREMENTS:

Resume and cover letter required with online application submission. We encourage limiting the length of each document to one page.

GENERAL SUMMARY: 

The Financial Operations Analyst supports all aspects of the Division of Philanthropy’s expense processes. This position’s responsibilities include supporting the financial operations of 30+ cost centers, providing routine and ad-hoc reporting, managing the contract administration process, and organizing the annual budget. The ideal candidate for the role will balance day-to-day operational and reporting responsibilities, build effective partnerships at all levels in the Division (including senior leadership), and continuously identify areas for process improvement.

The Financial Operations Analyst is responsible for gathering and distributing information to further the onboarding, growth, and impact of colleagues across the Division. The successful candidate wants to leverage their innovative spirit and passion for process excellence to make a difference in a mission-driven environment; the ideal candidate has a proven track record of collaborating effectively with partners and stakeholders across various levels of an organization. Despite the role having well-defined responsibilities, the day-to-day may vary considerably; the candidate must demonstrate strong customer-service skills, particularly while reprioritizing in the context of a fast-paced environment. The role is responsible for assisting the entire Division with reaching financial goals.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Organize the annual operating budget for the Division of Philanthropy across 30+ cost centers
• Manage Philanthropy’s contract administration process maintaining the Division’s contracts and letters of agreement, including development of scope of services, internal signatures coordination, contract execution, transfer to Purchasing for purchase order process, and creation of sponsorship agreements for various fundraising events
• Cross-functionally support Division of Philanthropy teams on the day-to-day execution of budget and expense related processes, including identification of expenditure trends, expense misallocations, and resolving ad-hoc requests sent to the team inbox
• Generate monthly standardized and ad-hoc expense reports for Division of Philanthropy teams
• Prioritize time-sensitive tasks including purchase order facilitation, staff expense reimbursement administration, purchasing card (credit card) reconciliation, and in-kind gift processing and policies
• Liaison with the Institute’s Office of General Counsel, Accounts Payable, and Financial Planning teams
• Collaborate across the Fiscal team, primarily with the Senior Business Operations Analyst, to identify and execute process improvement initiatives within financial operations workflows
• Build and enhance the team’s learning culture, leading training for colleagues in the team and in the Division; enable people initiatives and enhance engagement, including by leading budget and expense review meetings, organizing new hire onboarding sessions, and developing resources such as FAQs and one-pagers to support the Division’s expense operations
• Other related responsibilities as assigned 

SUPERVISORY RESPONSIBILITIES:

Reports to the Director of Fiscal & Regulatory Management. Has no direct supervisory responsibilities, but the position requires a considerable amount of autonomy in decision-making and completing work-related tasks.

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree required, with 2-4 years of professional experience. Previous exposure to financial operations is a plus.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Strong problem-solving skills and ability to critically evaluate findings and a strong orientation to customer service. Ability to work independently with superior verbal and written communication and organizational skills. Detailed-oriented, innovative thinker, analytical, a self-starter, and works well with a variety of personalities. Comfort with the Microsoft Office Suite, particularly Word, Excel, and PowerPoint, is required; experience navigating large data sets is strongly preferred.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA. Some evening and weekend work may be required.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.