Intellectual Property Docketing Specialist

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Job ID:

10 Brookline Place West, Brookline, MA 02445

Administration Support/Customer Service

Employment Type:
Full time

Work Location:
Onsite:Up to 1 day remote/wk


Reporting to the IP Program Manager, the IP Docketing Specialist provides a variety of administrative functions to the Intellectual Property Team within the Legal Department. The IP Docketing Specialist is responsible for processing intellectual property-related correspondence, docketing deadlines for IP activities in the Institute’s electronic database, and performing other tasks related to the protection and maintenance of Institute intellectual property assets.  The IP Docketing Specialist will interface with Institute faculty and staff members as well as external law firms, business partners, and collaborating institutions. 

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.



  • Process intellectual property-related correspondence from government agencies, external law firms, and other third parties.
  • Enter information, including new intellectual property assets and new IP activities and associated deadlines, in the Institute’s electronic database.
  • Store intellectual property-related correspondence and electronic copies of documents in the database.
  • File and maintain hardcopy files of executed documents and trademark specimens.
  • May assist the IP Coordinators with preparing IP assignments, declarations, and other formal documents, coordinating their execution by faculty and staff members, and sending the executed documents to external partners and/or recording the executed documents.
  • May be responsible for quality checks on existing data in the Institute’s electronic database.
  • May perform duties related to other special projects as required.




  • Bachelor’s degree or equivalent experience or training required; at least one year of U.S. and foreign patent docketing experience required, preferably in a law firm or comparable business environment.
  • Outstanding written and oral communication skills.
  • Excellent attention to detail and research abilities.
  • Extensive experience with Microsoft Office (Word, Outlook, and Excel) and other computer applications.
  • Exceptional organization skills and adeptness at prioritizing tasks.
  • Strong customer service skills and professionalism.
  • Respect for and willingness to protect highly confidential and sensitive information.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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