Materials Control Supervisor

Job Details

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Job ID:
24155

Location:
450 Brookline Ave, Boston, MA 02215

Category:
Purchasing/Materials Management

Employment Type:
Full time

Work Location:
Onsite:Up to 1 day remote/wk

Overview

Responsibilities of the Supervisor is to assist the Warehouse/Logistics Manager in all functions (distribution - order (People Soft) processing - receiving - shipping) of the Materials Department and may be based at the Harbor View Campus in South Boston or at the Longwood Campus in Boston.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Requirements

  • ERP (People Soft) transaction accuracies, system integrity, strengths in MS Word-Excel Power Point.
  • Ability in Multi Tasking - Contact person on order issues, point person for orders; respond to customer (internal) inquiries.
  • Manage departmental metrics as defined by the manager.
  • Contact / point person on all delivery receipt issues with all (FedEx-UPS-O&M-Fisher Scientific E&HS- Radioactive - Hazardous new laboratory on First Floor) carriers.
  • Manage Employee / Staff Training.
  • Manage Cycle Counting.
  • Manage interoffice (confidential) mail delivery records between campuses.
  • Manage maintenance of Institute (Materials Department) vehicles.
  • Manage package receipts, from a historical low of 35 a day to a max of 600 package deliveries per day.
  • Filling of all orders, and delivery of same around the DFCI campus. Orders will include work orders, clinic (stock) orders, and overnight packages.
  • Communication point person between Harbor Campus and Main (Longwood) Campus.
  • Detail Oriented and be able to multi task items / function simultaneously. 
  • Ability to work with minimum supervision, make and be accountable for their decisions.

SUPERVISORY RESPONSIBILITIES:

  • Supervise staff and address all personnel issues – attendance - discipline-training.

Qualifications

  • Minimum of 5 years of supervisory experience in Warehousing Operations and Logistics is required.
  • High school diploma required. Bachelor's degree in Business, Logistics or Management preferred.
  • Knowledge of applicable policy, regulatory and accreditation standards.

ADDITIONAL KNOWLEDGE, SKILLS & ABILITIES REQUIRED: 

  • Certified Professional Inventory Manager (CPIM) preferred.
  • Strong personal computing skills, knowledge and ability to use Microsoft Office (Word, Excel, PowerPoint, etc.).
  • PeopleSoft ERP system experience highly desirable.
  • Excellent organizational, customer service, analytical and problem solving skills.
  • Experience in healthcare or life sciences environment preferred.
  • Required to demonstrate relevant knowledge, skills, and experience against the following selection criteria:
    • Knowledge of area of specialty;
    • Effective leadership, communication and interpersonal skills;
    • Demonstrated ability and proven skills in: setting work priorities and working to deadlines, decision making, management of human and material resources;
    • Current knowledge of legislative obligations and how these impact on employment and service delivery.
  • Solid experience with high volume picking, packing, and fulfillment a must.
  • Previous experience managing staff
  • Proven track record of developing and training departmental personnel; leading by example to create an efficient and effective team environment. 
  • The ability to work under pressure, often to tight and changing deadlines.
  • A flexible approach to working hours when required.
  • Excellent organizational and communication skills required.
  • Calm and approachable nature with the ability to communicate effectively and professionally at all levels within the organization. 
  • Record of leading process improvement efforts and gaining stated objectives on time and within budget. 
  • Self starter with good problem solving skills.
  • Ability/license to drive van and/or delivery truck.
  • Environmental Safety, Fire, General (FDA experience optional) Warehouse regulation and procedures.
  • Experience working with hand and electrical fork lift trucks.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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