Program Administrator - InAdvance

The Department of Medical Oncology seeks a Program Administrator to support the DFCI InAdvance initiative and independent research faculty in Division of Population Sciences.

InAdvance is a Dana-Farber strategic initiative designed to disrupt the historical cancer care model by bringing state-of-the-art early detection and precision intervention to people at higher risk of developing cancer. This integrated research-clinical model will accelerate understanding of precursor conditions that precede cancer and bring earlier interventions for patients more rapidly. Through both research and clinical offerings, InAdvance serves people at elevated risk for developing cancer. This includes people with precursor conditions, environmental exposures, cancer survivors at elevated risk of developing secondary cancers, and those with a family history of cancer.

The Division of Population Sciences is committed to population-based research as a means to detect cancer early, prevent cancer at the community-based level, identify and evaluate cancer risk in high-risk populations, and measure the quality and outcomes of cancer therapy. Population Sciences faculty conduct research that includes identification of cancer risk, risk mitigation, early detection, prevention, delivery of cancer care, and health policy.

This is an ideal opportunity for an enthusiastic individual who is interested in providing programmatic and administrative support to a growing division and center. Under the direction of the Executive Director, the Program Administrator will have comprehensive administrative responsibility of the InAdvance program and is expected to also work with research faculty in the Division of Population Sciences.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

ROLES AND RESPONSIBILITIES:

• Provides administrative support for designated research and clinical programs, projects, or physicians. 
• Provides professional, knowledgeable and skilled programmatic support to support to a high priority institute initiative and faculty.
• Provides communications support, including drafting letters and professional correspondence/determining appropriate action in response to all time sensitive and confidential inquiries.
• Plans and coordinates meetings and schedules. May coordinate conferences or other group meetings.
• Books travel accommodations and creates itineraries for trips
• Participates in the planning and coordination of department/program and team activities
• Fiscal and budgetary responsibilities include purchasing and expenditure monitoring; responsible for working with AP to pay invoices, approval of JP Morgan transactions; and monthly employee reimbursements - responsible for reconciling purchases and expenses.
• Ensures PowerPoint presentations, reports and other documents are prepared in a timely manner.
• Job functions range and are focused on administrative matters related to program or project development and maintenance and individual physician support.
• Manage personnel on-boarding; including serving as a liaison with HR, assisting with staff recruitment support and in office operations support for new hires (desk and computer set up, telecommunications, office moves)
• Coordination of annual professional staff review process
• In conjunction with the department manager, may be responsible for compiling budget and accounting information for reporting and analysis
• Partial remote schedule includes in office oversight of program space logistics, including work orders and other operations related tasks
• May serve as primary or back up time approver in DFCI time entry reporting system.
• Other duties as required

MINIMUM REQUIREMENTS:

• A Bachelor's Degree is required

• 2-4 years experience in an office setting required

• Experience working in a medical or scientific research setting or comparable technology-oriented business environment is preferred. 

• Excellent English language reading, writing, and speaking skills required.

• Demonstrated ability to prepare PowerPoints, draft reports, correspondence and other administrative documents.
• Demonstrated ability to organize meetings and carry out complex scheduling.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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