Research Administrator, Division of Population Sciences

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Job ID:

450 Brookline Ave, Boston, MA 02215

Research Administration

Employment Type:
Full time

Work Location:
PTL Remote: 2-3 days remote/wk


Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The Dana-Farber Cancer Institute (DFCI) is committed to providing outstanding departmental management to DFCI faculty engaged in research.  The purpose of the Departmental Grants Management Specialist (DGMS) is to provide support to faculty preparing grant applications (Sponsored Research) and managing finances of the faculty portfolio after the award (Finance). Finance includes managing accounts associated with grants, gifts, strategic centers, and other types of funding. This position provides financial information, guidance, analysis and support to faculty. Sponsored Research includes reviewing sponsor eligibility and application requirements and being responsible for the entire award application excluding scientific content. Some positions are more heavily weighted on either Sponsored Research or Finance depending on the scope of the particular position and the needs of the department over time.  In addition to the grant management responsibilities described, the position may include special projects either within the department or across departments, supervising junior staff, training, and mentoring.


  • Develops budgets and budget justifications for award proposals.
  • Sponsored Research (Pre- Award)
  • Proactively works with faculty and/or professional staff to identify funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Institute standards for excellence and timeliness.
  • Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance. This includes but is not limited to all administrative pages, narratives for non-scientific areas of the grant (e.g. data sharing plan, resource sharing plan, human subjects, vertebrate animals, etc.), and appendices
  • Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests.
  • Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.
  • Finance (Post- Award)
  • Upon award, finalizes the budget and works with Grants & Contracts and Research Accounting to get the award set up properly in a timely manner.
  • Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI.
  • Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor. 
  • Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy. Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries; and generates spreadsheets.
  • Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally funded programs, performs related duties as assigned.


Minimum Education:

  • High School Diploma
  • Bachelor’s degree preferred.

Minimum Experience:

  • 2 years’ experience in a healthcare/life sciences, finance, communication, academic or similar setting
  • Work experience in a job within a fast-paced environment focused on healthcare administration or financial processes.
  • Dana-Farber experience with grant, contract, or related experience will be considered for internal candidates
  • Sponsored Research (Pre- Award) experience is preferred but not required.  This includes but is not limited to:
    • Understanding sponsor guidelines and helping investigators adhere to them when applying for grants.
    • Ensuring that all parts of the grant (excluding scientific content) are correct prior to submission.
  • General accounting or grants accounting experience preferred but not required.  This includes but is not limited to:
    • Expense tracking and budgeting
    • Financial projections


  • Maintains professional demeanor at all times.
  • Attention to detail.
  • Ability to work within a team environment.
  • Excellent organizational and project management skills.
  • Must have excellent communication skills (written and verbal) and be able to work with a wide variety of faculty and staff.
  • General computer skills include working with MS Word, MS Excel, and MS Outlook.  PeopleSoft experience is a plus.
  • Ability to proactively set priorities and multi-task.
  • Meets high service excellence standards.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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