Pre-Award Research Administrator

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450 Brookline Ave, Boston, MA 02215

Research Administration

Employment Type:
Full time


The Dana-Farber Cancer Institute (DFCI) is committed to providing outstanding departmental management to DFCI faculty engaged in research. We are looking for an experienced Research Administrator to join our Radiation Oncology department.

The purpose of the Pre-Award Research Administrator is to provide support to faculty preparing grant applications (Sponsored Research). Sponsored Research includes reviewing sponsor eligibility and application requirements and being responsible for the entire award application excluding scientific content. While this is a Sponsored Research position, over time this could change depending on the needs of the dpeartment. In addition to the grant management responsibilities described, the position may include special projects either within the department or across departments, supervising junior staff, training, and mentoring.


  • Sponsored Research (Pre- Award)
    • Develops budgets and budget justifications for award proposals.
    • Proactively works with faculty and/or professional staff to identify funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Institute standards for excellence and timeliness.
    • Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance. This includes but is not limited to all administrative pages, narratives for non-scientific areas of the grant (e.g. data sharing plan, resource sharing plan, human subjects, vertebrate animals, etc.), and appendices
    • Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests.
    • Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.


  • Bachelor's degree preferred
  • 5 years of experience
  • Sponsored Research (Pre- Award) experience is highly preferred. This includes but is not limited to:
    • Understanding sponsor guidelines and helping investigators adhere to them when applying for grants.
    • Ensuring that all parts of the grant (excluding scientific content) are correct prior to submission.
    • General accounting or grants accounting experience preferred but not required. This includes but is not limited to:
    • Expense tracking and budgeting
    • Financial projections
  • Maintains professional demeanor at all times.
  • Attention to detail.
  • Ability to work within a team environment.
  • Excellent organizational and project management skills.
  • Must have excellent communication skills (written and verbal) and be able to work with a wide variety of faculty and staff.
  • General computer skills include working with MS Word, MS Excel, and MS Outlook. PeopleSoft experience is a plus.
  • Ability to proactively set priorities and multi-task.
  • Meets high service excellence standards.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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