Research Administrator

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Job ID:

10 Brookline Place West, Brookline, MA 02445

Research Administration

Employment Type:
Full time

Work Location:
Full Remote: 4-5 days remote/wk


Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.


Reporting to the Business Manager of Research Operations,  the Research Administrator is responsible for the management of the research gift portfolio for  the Chief Scientific Officer, and central management of the Strategic Initiatives portfolio with direction and moderate supervision from their supervisor.

The Research Administrator works with a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials.

The Research Administrator collaborates with faculty and researchers on the financial management of sponsored and institutional funds, including the Lubin Scholar Grant, Barr Awards, Sidney Farber Scholar Awards, and Trustee Science Committee Fellowships; and is responsible for identifying problems and working with supervisor to resolve where necessary.

The Research Administrator is responsible for liaising with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, Office of General Counsel, and Purchasing.


The Research Assistant is responsible for the following primary functions, under direction and moderate supervision:

  • Portfolio Management (post-award)
  • Procurement
  • Human Resources
  • Compliance
  • Cores, Centers and Chargebacks

Portfolio Management (post-award):  Responsible for the financial management of sponsored and institutional funds portfolio management. Prepare financial and narrative reports for sponsors while managing and adhering to specified deadlines, provide projection and project summary reports to investigators on a regular basis, ensure spending adheres to budget and sponsor and Institute guidelines, establish billing agreements as appropriate.

Procurement: Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders.  Verify funds are available, expenses are allowable and correctly allocated in a timely manner.   

Human Resources: Onboarding - conduct financial analysis to determine availability of funding, Ongoing - Manage salary allocations in adherence to funding guidelines and availability.

Compliance: Partners with faculty and researchers to ensure adherence to internal and external policies. This includes consulting with faculty/OGC on consulting agreement processes. Educate new researchers and manage the federal time and effort process for applicable researchers. Continuous learning and educating of researchers on DFCI Policies. Review Time and Effort to ensure compliance for Research staff and faculty.

Cores, Centers and Chargebacks: Assist in purchasing capital equipment, manage funds to ensure revenue meets expenditures.


Computer literacy:  Familiarity with new applications and software programs. Familiarity with Excel preferred.

Organization: Familiar with electronic document and email file storage. Able to complete projects on time with support and direction from supervisor. Familiar with prioritization and balancing workload.

Customer Service: Provides clear written and verbal communication. Listens and asks clarifying questions.

Financial:  Familiarity with Excel and budgeting principles, including projections.

Ability to analyze grant data through research, comprehension and application of regulations, policies, and procedures.

Teamwork and Collaboration: Ability to work collaboratively within a team environment.

Ability to cultivate relationships with faculty, research staff, departmental GM teams , and central departments.

Institute operations and processes: Familiarity directing faculty and researchers to appropriate departmental and institutional resources.

Inclusion, Diversity & Equity: Promotes inclusive community where human differences are valued and celebrated and where all are welcome. 


  • BA required, previous experience not required
  • Proficient in Microsoft Excel and PowerPoint
  • Ability to identify and resolve problems in a timely manner and ability to advise as to alternative solutions.
  • Ability to understand the “big picture” while managing the day to day financial details.
  • Ability to meet challenging goals.
  • Ability to work on multiple projects simultaneously.
  • Strong communication skills both verbal and written.
  • Ability to develop strong working relationships with many central departments in the Institute.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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