Senior Assistant, Running Programs

Job Details

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Job ID:
24785

Location:
10 Brookline Place West, Brookline, MA 02445

Category:
Development/Fundraising

Employment Type:
Full time

Work Location:
Full Remote: 4-5 days remote/wk

Overview

This position is remote through early September. Effective Monday, September 13th, this position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.

GENERAL SUMMARY: 

Dana-Farber Running Programs (RP) manages fundraising and training programs for individuals and teams in conjunction with several major road races. Current programs are the Dana-Farber Marathon Challenge (DFMC), B.A.A. Half Marathon, Falmouth Road Race, B.A.A. 5K, and Run Any Race, with event virtualizations and schedule shifts in effect for FY21 and into FY22. The feasibility of the Jimmy Fund 5K & Fun Run will be assessed for FY22 and beyond.

The Running Programs Senior Assistant is an integral member of a seven-person team of professionals responsible for raising funds through running and endurance athletics to advance the mission of Dana-Farber Cancer Institute & The Jimmy Fund. The position involves extensive interaction with RP and Division of Philanthropy colleagues and external constituents to achieve RP’s fundraising goal of $4.05 million in FY21. The Senior Assistant provides administrative support to the Assistant Vice President, plays a key role in DFMC logistics, and performs additional responsibilities in support of other RP programs and projects. Responsible for assisting the entire Division with reaching financial goals.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is currently in the largest and most ambitious fundraising effort in the Institute’s history – The Dana-Farber Campaign | Defy Cancer. Launched publicly in May 2021, the goal of the $2 billion campaign is to defy cancer at every turn and harness new techniques and technologies to prevent, treat, and defy cancer, resulting in more lives saved, more families intact, more dreams realized. The comprehensive campaign is coordinated around four pillars that build on our strengths and will accelerate our progress – Revolutionary Science, Extraordinary Care, and Exceptional Expertise – as well as the mission critical flexible funds that will allow us to change the face of cancer forever.

APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Requirements

PRIMARY DUTIES AND RESPONSIBILITIES:

Revenue

  • Support the Assistant Vice President and colleagues in raising RP’s FY21 revenue goal of $4.05 million.
  • Individually generate $378K through DFMC ($306K), Falmouth ($67K), and Boston 10K for Women ($5K).

Collaboration/Administration

  • Email/Hotline – Provide primary coverage of RP’s DFMC general inbox and secondary coverage as needed of RP’s Run for Dana-Farber inbox and phone hotline.
  • Matching Gifts – Process matching gifts and field matching gift inquiries for DFMC.
  • Purchasing – Handle purchase orders, invoices, reimbursements, and corporate card and expense reconciliation. Manage inventory and warehouse/fulfillment house contracts. Place orders for fundraising program/office supplies. Track expenses for Cost of Funds Raised projects and reconcile monthly expense reports.
  • Staff Meetings – Schedule rooms, send invitations, coordinate arrangements, and compile reports.
  • Administrative Reports – Compile weekly registration and revenue statistics. Assist with RP submission to
  • Calendars – Submit entries and revisions for Division-wide events and Institute leadership.
  • Gift Processing – Deposit gifts and handle participant/donor inquiries, gift acknowledgments, GARTs, and lockbox courier for DFMC general mailbox.
  • Mailings – Serve as CFS liaison and provide administrative direction to CFS fulfillment house.
  • Honor Roll – Work with Donor Relations to pull lists and make edits.
  • Weekly Division Updates email. Track and report on DFCI Trustee and Women Faculty involvement.
  • Annual Planning – Assist with budget, operating plan, mid-course correction, year-end report, and other yearly/cyclical processes.
  • Division Reception – Cover Division of Philanthropy reception desk as needed.
  • Division Support – Perform tasks and projects for the Division of Philanthropy as needed.

Prospect/Participant Support

  • Fundraiser Liaison – Assist with DFMC, Falmouth, and other programs as needed, including but not limited to:
    • Team member registration
    • Team member outreach
    • Fundraising support and contribution deposits
    • Content creation/posting and team resource maintenance
  • Team Member Recruitment and Registration – Assist with DFMC application and team selection logistics.
  • Prospect Reports – Assist with preparation and distribution, including materials for DFCI Trustee Delores Barr Weaver (annual DFMC event summary and Barr Program financials).
  • Prospect Outreach – Conduct and record 16 donor visits.

Event Management

  • Team Meetings – Oversee planning and logistics for DFMC in-person and/or virtual team meetings.
  • Group Runs – Prepare supplies and recruit volunteers for DFMC weekend training runs.
  • Boston Marathon Weekend – Assist with DFMC’s extensive preparations, activities, and event logistics during the five-day event period (traditionally the third weekend in April), with on-site attendance required.
  • Boston 10K for Women - Serve as staff lead to the team.

SUPERVISORY RESPONSIBILITIES:

Reports to Assistant Vice President, Running Programs. This individual will seek major decision-making authority from supervisor. Excellent judgment and independent decision-making on day-to-day tasks are required for dealing with prospects, including event participants and volunteers, donors, Institute trustees, and senior staff and other colleagues. Extreme sensitivity needed when handling confidential information.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree required with 1-3 years’ experience in customer service and/or event coordination.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Detail-oriented with excellent verbal and written communication and organizational skills; possess the ability to work well with all DFCI Departments and donor constituencies of all levels; juggle multiple projects; and work independently in a fast-paced environment. Strong knowledge of Microsoft Office Suite is required.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

 

PATIENT CONTACT:

Interaction with patients as event participants and/or presenters/attendees at events.

 

WORKING CONDITIONS:

Remote work flexibility (up to one day in the office each week). Some evening or weekend work may be required. 

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

 

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

 

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 9 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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