Senior Associate, Jimmy Fund

Job Details

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Job ID:
24840

Location:
10 Brookline Place West, Brookline, MA 02445

Category:
Development/Fundraising

Employment Type:
Full time

Work Location:
Full Remote: 4-5 days remote/wk

Overview

This position is remote through early September. Effective Monday, September 13th, this position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.

 

GENERAL SUMMARY: 

The Senior Associate, Jimmy Fund provides administrative support to the Vice President, Jimmy Fund and the Senior Associate Director, Jimmy Fund. Responsible for assisting the entire Division with reaching financial goals.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is currently in the largest and most ambitious fundraising effort in the Institute’s history – The Dana-Farber Campaign | Defy Cancer. Launched publicly in May 2021, the goal of the $2 billion campaign is to defy cancer at every turn and harness new techniques and technologies to prevent, treat, and defy cancer, resulting in more lives saved, more families intact, more dreams realized. The comprehensive campaign is coordinated around four pillars that build on our strengths and will accelerate our progress – Revolutionary Science, Extraordinary Care, and Exceptional Expertise – as well as the mission critical flexible funds that will allow us to change the face of cancer forever.

 

APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Requirements

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Administrative support for the Vice President and Senior Associate Director:
    • Supporting the daily schedule/calendar of the Vice President, including booking appointments and meetings, screening calls, and making travel and meeting arrangements;
    • Facilitating event briefings and meeting materials for the Vice President;
    • Responding to calls from donors, volunteers, corporate contacts, and inquiries at large by determining the nature and urgency of the inquiry, suggesting and implementing appropriate response(s) and informing supervisor(s) when the situation merits his/her/their attention;
    • Managing all correspondence, both written and electronic, and acknowledgement letters, for the Vice President;
      • Keeping track of tribute correspondence, including composing letters to donors and families, tracking incoming gifts, and notifying appropriate parties.
    • Coordinating and proofreading all approvals, including marketing and stewardship pieces, and contracts, for the Vice President;
    • Assisting with Jimmy Fund budgeting and strategic planning, including handling invoices, expenses, and purchasing card reconciliations;
    • Managing the Vice President’s prospects, including:
      • Processing donor gifts and pledge payments;
      • Drafting call reports and recording contacts in the prospect database;
      • Overseeing the gift and fund terms process;
      • Maintaining prospect lists and associated next steps;
      • Attending strategy meetings, taking meeting notes and tracking next steps.
    • Opening and taking appropriate action as required on mail for both the Jimmy Fund and the Vice President;
    • Assisting with Jimmy Fund Chairman activities as needed.
  • Project Management:
    • Supporting the Pan-Mass Challenge (PMC):
      • Coordinating various stewardship events at Dana-Farber Cancer Institute, including:
        • PMC Kids Ride Stewardship Event, in late fall;
        • Winter Stewardship Event, in winter;
        • New Rider Orientation, in spring.
      • Assisting with rider-directed funds;
      • Processing gifts as needed;
    • Manage relationship with 3-5 Jimmy Fund donors.
  • General administrative support:
    • Coordinate Jimmy Fund Zoom meetings as needed (Jimmy quarterly staff meetings, trainings, etc);
    • Interacting with key donors, trustees, volunteers, patients, and physicians;
    • Managing Jimmy Fund shared event inventory, including iPads and credit card processing system;
    • Attending occasional after-hour events on weeknights and weekends as assigned, including PMC events;
    • Serving as the primary liaison for general Jimmy Fund inquiries;
    • Assisting the entire department, including other teams, to reach financial goals;
    • Maintaining confidentiality in regard to patient, donor, volunteer, and staff information. 
  • Performing other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

Reports to Vice President, Jimmy Fund, providing additional support to the Senior Associate Director, Jimmy Fund, and the Jimmy Fund teams. This position does not have any supervisory responsibility and will seek major decision-making authority from direct supervisor.  However, independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, and senior staff and confidential information. You will be a resource for other administrative staff.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree required. 2-3 years of administrative experience.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Excellent written and verbal communication skills are necessary with a strong orientation to customer service and attention to detail. Superior proofreading and organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of management levels. Excellent computer skills and competency in Microsoft Office Suite products is absolutely necessary. A high degree of confidentiality must always be exercised.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

 

PATIENT CONTACT:

No.

 

WORKING CONDITIONS:

Remote work flexibility (up to one day in the office each week). Some evening or weekend work may be required. 

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

 

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 9 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

 

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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