Senior Associate, Principal & Major Gifts

Job Details

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Job ID:
26426

Location:
10 Brookline Place West, Brookline, MA 02445

Category:
Development/Fundraising

Employment Type:
Full time

Work Location:
Full Remote: 4-5 days remote/wk

Overview

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.

GENERAL SUMMARY: 

The Senior Associate, Principal & Major Gifts provides administrative support to the Vice President of Principal & Major Gifts (PMG) and provides leadership to PMG Assistants. Responsible for assisting the entire Division with reaching financial goals.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Requirements

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Schedule meetings, prepare agendas, compile/create meeting materials, and prep Vice President;
  • Make travel arrangements as appropriate for Vice President;
  • Provide proactive fundraising support to Vice President by tracking portfolio, processing gifts, drafting and proofing acknowledgement/stewardship letters, proposals, call reports and briefings, conducting preliminary research on donors/prospects, helping to complete action items, tracking gift discussions in ClearView, updating next steps for other senior management and faculty as appropriate;
  • Liaise with other teams on behalf of Vice President as appropriate;
  • Provide Boston-based support and necessary materials to members of Palm Beach Office for PMG related projects;
  • Manage regular lists and work with Fiscal & Regulatory Management to ensure accuracy and consistency of revenue totals monthly; oversee production of reports as they roll up from PMG units and Palm Beach including crossover and assists;
  • Run regular reports and prepare monthly/quarterly/annual analyses, proof all PMG planning/reporting documents, draft/proof executive summary of planning/reporting documents for Vice President;
  • Assist in design and production of written material such as charts, proposals, and PowerPoint presentations;
  • Prepare, track, and update materials in support of capital, including regular meetings, updates, decks, and naming opportunities;
  • Manage PMG Proposal Index, maintaining accuracy and completeness of index and library, and sending regular updates;
  • Work with Donor Relations to ensure accurate recognition of PMG donors in annual publication, reviewing all lists;
  • Track all charges to PMG budgets, purchasing cards, calculate preliminary numbers for annual budget revision/planning and present to Vice President, Assistant Vice Presidents, and Fiscal & Regulatory Management;
  • Order office supplies;
  • Maintain hard copy and electronic files for Vice President;
  • Manage Vice President calendar, phone messages, correspondence, and mail;
  • Interact with key donors, prospects and physicians and act as overall liaison with other fundraising teams within the Division of Philanthropy;
  • Track faculty activity in preparation of and during Palm Beach season;
  • Interact with Institute volunteers, sponsors, donors, and prospects on confidential matters;
  • Manage monthly assistants’ meetings to keep PMG assistants up-to-date and on deadline;
  • Participate in interview process and schedule training and oversee on-boarding of new PMG administrative staff;
  • Responsible for assisting the entire department, including other fundraising teams, in reaching financial goals.

SUPERVISORY RESPONSIBILITIES:

Reports to Vice President of Principal & Major Gifts. This position has minimal supervision of an occasional temp/intern but will seek major decision-making authority from direct supervisor. However, due to the nature of the tasks, this position requires sound and independent decision-making on a variety of day-to-day issues.  Good judgment is essential for dealing with Institute donors, trustees, senior staff, colleagues, and confidential information.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Associate degree and/or administrative training degree and 2-3 years of administrative experience required.  A Bachelor’s degree is preferred. 

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

The applicant should be poised, mature, and professional to work with a variety of personalities including Institute staff, physicians, trustees, and key donors.  Excellent written and verbal communication skills, expertise with numbers and Excel spreadsheets, as well as strong proofreading skills are necessary.  The candidates should be detail oriented, have fantastic re-organizational skills, and be able to manage and prioritize a variety of projects at once as well as shift gears mid-stream as need be.  He/she should be resourceful, proactive, and thorough, and have a focused, self-starting attitude with the ability to work independently and as a member of the team. Solid computer skills and strong competency in Microsoft Office Suite products are absolutely necessary.  Experience with ClearView plus.  A high degree of confidentiality must always be exercised.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

PATIENT CONTACT:

No.

 

WORKING CONDITIONS:

Remote (up to 1 day in the office at 10 Brookline Place each week). Some over-time or weekend work may be required.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

 

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 9 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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