Senior Associate, Transformational Gifts & Strategic Initiatives

Job Details

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Job ID:
29074

Location:
10 Brookline Place West, Brookline, MA 02445

Category:
Development/Fundraising

Employment Type:
Full time

Work Location:
PTL Remote: 2-3 days remote/wk

Overview

This position is considered partial onsite, 2-3 days in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in the Institute supported states of Massachusetts, New Hampshire, or Rhode Island.

 

GENERAL SUMMARY: 

The Senior Associate of Transformational Gifts & Strategic Initiatives is a unique position that works closely with the Vice President of Transformational Gifts & Strategic Initiatives who manages a robust portfolio of our highest-level donors and potential supporters to raise philanthropic funds in support of Dana-Farber Cancer Institute’s research and patient care mission.

Seeking a Senior Associate with strong project management and writing skills and an acute attention to detail. Responsible for providing administrative support to the Vice President and assisting with priority projects.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; Inclusion & Diversity every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

 

APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

PRIMARY DUTIES AND RESPONSIBILITIES:

Administrative Responsibilities:

  • Provide support to the Vice President; manage Vice President’s calendar, files, mail, and office supplies, prepare correspondence, compile/create meeting agendas, and materials;
  • Respond to written inquiries, calls, and visits from donors and contacts by determining the nature and urgency of the inquiry, suggesting and implementing appropriate response(s), and informing Vice President when situation merits their attention;
  • Develop working knowledge of the fundraising system and/or other management information and tracking systems;
  • Develop team norms, guidelines, and processes as needed;
  • Reconcile and review purchasing card charges and budget for the Vice President;
  • Proof all planning/reporting documents, and design and produce written material such as correspondence, charts, proposals, and PowerPoint presentations;
  • Interact with key donors, prospects, and sponsors on confidential matters;
  • Interact with Institute volunteers, faculty, and staff and act as overall liaison with other teams within the Division of Philanthropy.

Project Management Responsibilities:

  • Assist with annual Operating Plans, strategic planning, analysis, and reporting;
  • Compile regular reports on quarterly/annual activity for Vice President;
  • Organize, plan and attend (as needed) events with donors and prospective donors;
  • Manage travel calendar, appointments and logistics for meetings, briefings and other engagement opportunities;
  • Partner with the Office of the Senior Vice President (Executive Assistant and Senior Assistant Director) on the execution of collaborative fundraising priorities and initiatives.

Donor/Fundraising Responsibilities:

  • Provide prospect management support to Vice President by drafting and proofing acknowledgements, stewardship letters, call reports, and briefings; processing gifts; conducting preliminary research on donors/prospects; and tracking gift discussions and portfolio activity in the donor database, ClearView;
  • Assist in design and production of written material such as proposals and donor PowerPoint presentations.

SUPERVISORY RESPONSIBILITIES:

Reports to the Vice President of Transformational Gifts & Strategic Initiatives. This position does not have any supervisory responsibility and will seek major decision-making authority from direct supervisor. However, independent decision-making on day-to-day tasks and good judgment are essential for dealing with Institute donors, trustees, and senior staff and confidential information. This individual will be a resource for other administrative staff.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree required. 2-3 years of administrative experience. Prior professional experience with Microsoft Office applications, video conferencing applications, and a CRM database management required.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Excellent written and effective verbal communication skills are required.  Ability to prioritize and manage multiple tasks and work collaboratively with a variety of personalities.  Significant computer skills including but not limited to all Microsoft Office Suite products, including mastery of Excel and PowerPoint, Microsoft Teams, Outlook, skill at using internet sites and resources to retrieve and provide various information.  Must be able to handle all situations and documentation in a highly confidential and professional manner. Must have the ability to exercise good judgment.

This position will be expected to communicate with donors and a variety of constituents, vendors, and other individuals and representatives. Flexibility, no day is the same, nature of the work requires adaptability and constant change.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

This position is considered partial onsite, 2-3 days in the office at 10 Brookline Place, Brookline, MA each week. Some over-time or weekend work may be required. 

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

 

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

We’re hiring! Learn more (https://careers.dana-farber.org/division-of-philanthropy.html) about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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