Senior Clinical Research Administrator, Medical Oncology

Job Details

Job ID:

450 Brookline Ave, Boston, MA 02215

Research Administration

Employment Type:
Full time

Work Location:
Hybrid: 2-3 days onsite/week


The Department of Medical Oncology is seeking a highly motivated and independent individual to support missional critical federally funded awards that directly impact patient care.

The Experimental Therapeutics Clinical Trials Network (ETCTN) for the early clinical evaluation of innovative cancer therapies. The ETCTN evaluates these therapies using a coordinated, collaborative, and inclusive team-based approach to early phase experimental therapeutic clinical trials. On an annual basis the award provides approximately 2.5 million total costs with additional funding for supplements NCTN: NCI’s National Clinical Trials Network.

NCI's National Clinical Trials Network (NCTN) is a collection of organizations and clinicians that coordinates and supports cancer clinical trials at more than 2,200 sites across the United States, Canada, and internationally. NCTN provides the infrastructure for NCI-funded treatment and primary advanced imaging trials to improve the lives of people with cancer.

The Senior Research Administrator for the Department of Medical Oncology is responsible for the management of these awards and can make independent decisions while keeping their supervisor informed. In this position you will collaborate with and advise faculty on the preparation of sponsored research applications and/or the financial management of sponsored and institutional funds. In addition, you may be responsible for other funding types including, industry, foundation, donor, institutional, and clinical trials.


Sponsored Research (Pre- Award)

  • Proactively works with faculty and/or professional staff to identify grant funded clinical trial funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Institute standards for excellence and timeliness.
  • Work with individual disease centers to create study specific budgets for new grant funded trials clinical trials
  • Review and interpret clinical trial protocols for budgeting and billing compliance purposes.
  • Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance. This includes but is not limited to all administrative pages, narratives for non-scientific areas of the grant (e.g. data sharing plan, resource sharing plan, human subjects, vertebrate animals, etc.), and appendices.
  • Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests.
  • Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.

Finance (Post- Award)

  • Upon award, finalizes the budget and works with Grants & Contracts and Research Accounting to get the award set up properly in a timely manner.
  • Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty and study team to assure understanding of reporting and other requirements of PI.
  • Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor.
  • Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy. Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries; and generates spreadsheets.
  • Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally funded programs, performs related duties as assigned.
  • Prepare a comprehensive quarterly clinical trial financial report and present the report to disease center leaders and administrators. Reporting for additional meetings as needed.
  • Prepare invoices as required by various study sponsors and manage collection of all outstanding receivables including milestone grid management.
  • Work with study team members to effectively communicate non-standard care services for each trial for the billing program (creation of billing grid templates).
  • Work with investigators to create budgets for investigator-initiated studies to be negotiated with funding sources. This includes multicenter trials and negotiating vendor contracts for extensive correlative studies related to the protocol. At times this position will be required to work collaboratively with the Clinical Trials Business Office (CTBO), Clinical Trials Agreement Office (CTAO), and Office of Clinical Research (OCR).
  • Work with Dana-Farber/Harvard Cancer Care member institutions on all study budgets.
  • Ability to manage complex awards, including clinical trial networks.

SUPERVISORY RESPONSIBILITIES:  May advise on the work of others.


  • High school diploma required; Bachelors degree preferred
  • 5 year’s experience in a healthcare/life sciences, finance, communication, academic or similar setting.


  • Computer literacy:  Expert with new applications and software programs. Expertise with Excel/Google Sheets preferred.
  • Organization: Extensive experience with electronic document and email file storage. Able to complete projects with expertise, accuracy and on time. Adept at prioritization and managing multiple priorities simultaneously.
  • Customer Service: Provides superb written and verbal communication. Demonstrated expertise with listening, inquiry, follow-up, and problem-solving skills. 
  • Critical Thinking:  Demonstrated expertise assessing complex situations and developing solutions. Extensive experience analyzing grant data through research, comprehension and application of regulations, policies, and procedures including NIH and other Federal, state and foundation regulations.
  • Financial:  Adept with budgeting principles, including projections and the integration of multiple complex awards and types with varying project periods.
  • Teamwork and Collaboration: Adept at cultivating relationships with faculty, research staff, department’s GM team, GM in other departments, and central departments.
  • Institute operations and processes: Adept at directing faculty and researchers to appropriate departmental and institutional resources, including for issues or queries outside the standard scope direct responsibility. In depth knowledge of regulations, policies, and DFCI standard operating procedures (SOPs).
  • Inclusion, Diversity & Equity: Promotes inclusive community where human differences are valued and celebrated and where all are welcome. Creates an inclusive work environment that engages and retains talent.
  • Able to lead and influence projects within the Department and across the Institute’s research central offices. Independently discusses and troubleshoots complex issues. Shares ideas openly and accurately, and communicates them effectively, both in writing and verbally.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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