Senior Research Administrator, Data Science

Job Details

Share This Job
Job ID:

450 Brookline Ave, Boston, MA 02215

Research Administration

Employment Type:
Full time

Work Location:
Full Remote: Never on Campus


The work location for this position is full remote, however the selected candidate must live and work from one of the New England states (ME, NH, VT, MA, RI, CT)

The Department of Data Science seeks a Senior Research Administrator to join their business office.  The Dana-Farber Cancer Institute (DFCI) is committed to providing outstanding departmental management to DFCI faculty engaged in research. 

The Departmental Senior Research Administrator (RA) is responsible for the management of complex research portfolios for multiple laboratories and completes work autonomously, updating their supervisor as necessary. The Senior RA serves in a leadership role within the department business office, functioning as a senior resource to peers within the department and across the Institute.

The Senior RA will join a strong, collaborative, and supportive Business Office and Department. We are open to candidates who prefer to focus either on pre- or post-award, or prefer to do both pre-and post-award.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.


The Senior RA is responsible for the following primary functions autonomously with supervisory input as needed:

Pre-Award Management

  • Proactively works with faculty and/or professional staff to prepare applications for grants in compliance with sponsor guidelines and Institute standards for excellence and timeliness.
  • Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance. This includes but is not limited to all administrative pages, narratives for non-scientific areas of the grant (e.g., data sharing plan, resource sharing plan, human subjects, vertebrate animals, etc.), and appendices
  • Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests.
  • Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.

 Portfolio Management (post-award)

  • Upon award, finalizes the budget and works with Grants & Contracts and Research Accounting to get the award set up properly in a timely manner.
  • Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI.
  • Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor. 
  • Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy. Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries; and generates spreadsheets.
  • Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally unded programs, performs related duties as assigned.
  • Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.


  • Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard
  • Verify funds are available, expenses are allowable and correctly allocated in a timely manner
  • Review and approve bills for core and center services


  • Partners with faculty and researchers to ensure adherence to internal and external policies; this includes consulting with faculty/Office of General Counsel/Innovations on MTA, DUA and consulting agreement processes
  • Advise faculty and researchers and/or refer them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence
  • Manage the federal time and effort process for applicable researchers 

Special Projects

  • Manage special projects /assignments either within the department or across departments and will represent the Department at Institutional Committees/ Workgroups.


  • Bachelor’s degree preferred; minimum of 5 years of experience preferred.
  • Knowledge of pre- and post-award regulations and compliance issues.
  • Strong organizational, interpersonal, and project management skills.
  • Attention to detail.
  • Ability to work within a team environment. Adept at cultivating relationships with faculty, research staff, and colleagues.
  • Possess critical thinking skills and strong ability to problem solve.
  • Must have excellent communication skills (written and verbal) and be able to work with a wide variety of faculty and staff.
  • General computer skills including Google Suite, Microsoft Office, and Dropbox.
  • PeopleSoft, InfoEd, and Tableau experience are a plus.
  • Ability to proactively set priorities and multi-task.
  • Meets high service standards. 
  • Strong interest in contributing to cancer research.

The successful candidate is a self-motivated person who enjoys working in a deadline-driven team environment, can juggle multiple priorities, is flexible, enjoys problem-solving, excels at tracking finances, is strategic, and has a sense of humor. The candidate must demonstrate outstanding personal initiative and the ability to work effectively as part of a team.  Ability to meet deadlines and efficiently multitask is a must.

Submit a short description of your interest with your resume. 

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

Follow Dana-Farber on Social Media