Sr Grants & Contracts Officer

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Job ID:

10 Brookline Place West, Brookline, MA 02445

Purchasing/Materials Management

Employment Type:
Full time

Work Location:
Full Remote: 4-5 days remote/wk


Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The  Sr.  Grants & Contracts Officer is responsible for providing advice and leadership in the area of grants management.  He/she will work with the Director of Grants and Contracts in the management and oversight of the externally funded research program at DFCI.  He/she will do this by the review and interpretation of federal, State and Institutional policy as they relate to grants management and participate in the development and implementation of training programs to promote a clearer understanding of the grants management process.  As the Institute Sr. Grants & Contracts Officer this position must protect the Institute from non-compliance with sponsor policies and therefore must be proactive in dealing with all aspects of grants management.



  • Draft, review, and negotiate grant funded research agreements, subcontracts, grant funded clinical trial agreements, Research Consortium agreements, from state and federal government agencies, academic institutions, public and private foundations, and for-profit organizations ensuring compliance with institutional policy and applicable laws.
  • Educate medical professionals and train the research community to recognize problematic contract terms. Provide mentoring to less-experienced Grants Management Officers. 
  • Share ideas, coordinate efforts, discuss new policies and regulations to improve contracting methods
  • Keeps abreast of policy changes and regulations. Create and maintain agreement templates to ensure uniformity with terms and conditions.
  • Develop positive working relationships with Sponsors, DFCI research Departments and office colleagues. Help identify issues and barriers with agreement’s process and works with Director on strategies for improvement.
  • Provides tactical management and drives execution of agreements and works to maintain good morale.
  • Uses outcomes data to drive and manage continuous improvements to G&C processes and practices.
  • Develops presentations and communication materials regarding special project(s) for DFCI research community.
  • Work with investigators and department administrators in the development and submission of grant and contract applications.
  • Provides sound advice to investigators and department administrators regarding interpretation of sponsor guidelines and regulations and problem resolution.
  • Reviews administrative sections of grant and contract applications for completeness, accuracy and compliance with DFCI and sponsor policies and procedures. Ensures applicability of Institute’s fringe, indirect cost rates and shared service rates.
  • Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information.
  • Serves as liaison with external sponsors on grant and contract-related administrative issues throughout the proposal submission and award acceptance processes. Independently reviews terms and conditions of awards for acceptability and compliance with institute’s policies and guidelines; independently negotiates terms and conditions with sponsors as needed.
  • Independently, prepares and negotiates subcontract agreements for those awards that contain projects outside DFCI, assuring that agreements include all necessary provisions to allow for compliance with DFCI and sponsor policies and procedures.
  • Effectively works with departments and division administrators, investigators and research accounting in the resolution of budgetary problems, making sure that resolutions assure continued compliance with sponsor and DFCI guidelines.
  • Must stay current with federal, non-federal regulations, policies and processes.
  • Other projects and duties as assigned.



  • Outstanding negotiation skills, specifically with grant-funded research agreements and conflict management skills.  Experience with clinical trial agreements preferred.
  • Experience as an effective team leader, including strong verbal and written communication, presentation, collaboration and consensus-building skills.
  • Ability to tactfully and effectively respond to and handle a broad range of organizational, operational, and project management situations, challenges, and constraints.
  • Demonstrable problem solving skills and ability to work independently.
  • Proficiency in office computer applications and other grants management computer applications.
  • High competencies with spreadsheets, database applications and various data manipulation capabilities
  • Ability to effectively interact with Departments at DFCI and representatives from other outside institutions
  • Excellent project management skills; ability to manage multiple timelines and multi-task across projects
  • Must be able to integrate input and interface with multiple stakeholders within the DFCI Research Community.
  • Knowledge of databases related to research, electronic research administration procedures, experience working with InfoEd or similar platform is preferred.
  • Strong interpersonal and communication skills with a focus on customer service. The ability to be flexible and highly organized is essential.
  • Ability to work independently with minimal supervision.
  • Sound knowledge and understanding of the basic framework of the Uniform Guidance. Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
  • Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research. Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements. Must have experience managing multi-site complex proposals and agreement negotiations.
  • Subject matter advisor to more junior members of the team.
  • Excellent analytical and problem solving skills.


BS/BA degree required. CRA and or JD highly preferred.

7+ years of professional experience in Research Administration; experience with administration of NIH, NSF, DOD awards and proposal requirements in an academic medical center or equivalent setting preferred.

Outstanding negotiation skills, specifically with grant-funded research agreements and conflict management skills.  Experience with clinical trial agreements preferred.

Strong team player

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

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