Supply Chain Compliance & IT Specialist

Job Details

Share This Job
Job ID:
29058

Location:
10 Brookline Place West, Brookline, MA 02445

Category:
Operations

Employment Type:
Full time

Work Location:
PTL Remote: 2-3 days remote/wk

Overview

Under the direction of the Senior Director of Supply Chain and in collaboration with organization leadership, Information Systems, Operations support, Quality and Safety the Information Systems Analyst and Compliance Specialist (ISACS) will develop standards of performance that align with regulatory and accreditation quality and safety standards pertaining to Supply Chain functions. The incumbent will organize and lead policy review, manage Quality Assurance and Process Improvement (QAPI) projects, assist with accreditation/reaccreditation, and ensure compliance with regulatory, accrediting agencies and any internal and external audits. The ISACS will facilitate and lead meetings comprised of representatives from various departments to create productivity and quality/safety measures, monitor trends, and develops action plans to achieve the highest quality, productivity and compliant/safe practices. The ISACS will be responsible for ongoing tracking of implemented standards from regulatory and accreditation agencies that include, but not limited to The Joint Commission, Centers for Medicare and Medicaid Services and the Office of Measures and Budget (OMB). The incumbent will also work with the DFCI QAPI to ensure quality and compliance with contract performance oversight. The ISACS is also responsible for production systems support within Supply Chain which includes Purchasing/Contracts, Central Sterile, Warehouse/Logistics, Friends Place and Friends Gift Shop. The ISACS strives to optimize departmental productivity and streamline systems support. Acts as a liaison to key stakeholder departments such as Accounts Payable, Finance, IS, Pharmacy, HR, Clinical, Satellites, and Research. Participates in various organizational committees to improve operational effectiveness and efficiencies

Qualified candidates must reside in MA, NH, RI

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

· Provides broad and general oversight and support for all Supply Chain information systems and software including but not limited to: PeopleSoft, Ariba, GHX, Prodigo...

· Serve as the lead for the Supply Chain Technology Committee and participates as a team member on various institutional and departmental committees.

· Facilitate meetings, develop action plans, and hold stakeholders accountable for applicable QAPI

initiatives.

· Lead efforts to extract new data/reports specific to quality and safety from various system databases

· Analyze and compile data into professional presentation and reporting formats.

· Works with departmental leadership to maintain a constant state of inspection and survey readiness

· Participate and represent DFCI Supply Chain on multidisciplinary, inter-departmental, and/or inter-institutional process improvement projects.

· Effectively communicate productivity, quality and safety related updates to staff.

· Provides education, training, and best practice techniques via written, electronic, or oral presentations to existing staff as well as incoming staff.

· Assist in arranging professional development presentations.

· Performs routine audits of systems, documents and observes workflows to ensure policy compliance.

· Investigate and perform Root Cause Analysis on related events.

· Ensure regulatory and accreditation compliance of current Supply Chain functions.

· Provides updates and/or presentations to various institutional committees (Quality Improvement, Institutional Safety Committee...)

· Partner with other leaders throughout DFCI network on quality and safety initiatives (Infection Control, EH&S, Facilities, etc.).

· Understand, communicate, and effectively promote customer service.

· Work collaboratively with internal and external customers to focus efforts on system changes that will bring the greatest ROI.

· Collaborates with Supply Chain Strategic Sourcing and Contracts Director and Managers to implement appropriate strategic purchasing programs that improve the performance of supply chain.

· Collaborates with key stakeholders to plan, prioritize, and implement system programs that contribute to Institute's strategic objectives.

· Collaborates with but not limited to IS, Finance, Accounts Payable, Supply Chain and Human Resources to design, develop, maintain and integrate all supply chain system recommendation improvements as appropriate.

· Analyze contracting, procurement and inventory metrics and benchmarks. Recommend improvement and changes based on local and market trends.

· Serves as primary liaison for installations, upgrades, maintenance and fixes for all Supply Chain department systems.

· Perform level 1 trouble shooting on system issues requests.

· Triage, investigate, resolve and or escalate systems issues as appropriate.

· Manage and conduct user training.

· Support and monitor all annual inventory and cycle counts as needed.

· Focus on industry best practices and maintain metric report.

· Develop and implement internal policy and procedures for supply chain information systems.

· Collaborate with supply chain leaders in the creation and implementation of system queries.

· Performs other related duties as assigned.

Qualifications

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

MINIMUM JOB QUALIFICATIONS:

· Bachelor’s degree in Business, Logistics or Management preferred. MBA desirable.

· Minimum of 5 years’ experience with healthcare ERP systems.

· Project management and/or process improvement experience preferred.

· Knowledge of applicable policy, regulatory and accreditation standards.

· Strong personal computing skills, knowledge and ability to use Microsoft Office (Word, Excel, PowerPoint, etc.).

· Experience in the use of ERP technology to examine and analyze data to evaluate the results of sourcing strategies and implement appropriate program changes; PeopleSoft experience preferred.

· Excellent organizational, customer service, analytical and problem-solving skills.

· Experience in healthcare supply chain environment preferred.

· Experience in designing and implementing supply chain systems and programs preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

· Ability to work independently.

· Skilled in consensus building and project management.

· Ability to quickly establish credibility and build organizational relationships.

· Customer centric focus.

· The ability to work under pressure, often to tight and changing deadlines.

· A flexible approach to working hours when required.

· Excellent organizational and communication skills required.

· Calm and approachable nature with the ability to communicate effectively and professionally at all levels within the organization.

· Ability to work effectively with a variety of personalities and styles.

· Record of leading process improvement efforts and gaining stated objectives on time and within budget.

· Integrity, professionalism, optimism and energy.

· Self-starter with exceptional problem-solving skills and results-driven orientation.

· Demonstrates ability to work in a professional, multi-disciplinary team as a leader, facilitator, or participant.

· Sound business judgment with strong understanding of healthcare services, operations, and finance.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

Apply
Follow Dana-Farber on Social Media