Grant Management Officer

Job Details

Job ID:

10 Brookline Place West, Brookline, MA 02445

Research Administration

Employment Type:
Full time

Work Location:
Remote: 100% off site


The work location for this position is full remote with occasional time onsite, however the selected candidate must live and work from one of the New England states (ME, NH, VT, MA, RI, CT)

The Grants Management Officer I is responsible for providing knowledge in the area of pre-award and post-award non-financial grants management. The role works with the Assistant Director of Grants and Contracts in the management and oversight of assigned portfolio of the externally funded research program at DFCI. They review and interpret federal and state regulations and Institute policies as it relates to grants management.

The Grants Management Officer I protects the Institute from non-compliance with sponsor policies and Institute policies and therefore must be proactive in dealing with all aspects of grants management.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.



  • Work with research departments of assigned portfolio in the development and submission of compliant grant applications.
  • Review administrative sections of grant applications for completeness, accuracy, and compliance with DFCI and sponsor policies and procedures.
  • Review grant application budgets and other documents for accuracy and applicability of institute’s fringe and indirect cost recovery.
  • Serve as liaison with external sponsors on grant-related administrative issues throughout the proposal submission and award acceptance process.
  • Manage requests for post-submission documents, ensure completeness and accuracy with sponsor’s request before advancing to Authorized Organization Representative (AOR) for submission to sponsor.
  • Review and submit accurate and compliant JIT documents. Manage follow-up communication with the sponsor.
  • Maintain InfoEd data integrity of applications and internal and external communications.

Post-Award (Non-Financial)

  • Review terms and conditions of awards for acceptability and compliance with institute’s policies and guidelines; negotiate terms with sponsors as needed. Alert supervisor when negotiations are significantly delayed or stalled.
  • Prepare and negotiate subcontract agreements for those awards that contain projects outside of DFCI assuring that agreements include all necessary provisions to allow for compliance with DFCI and sponsor policies and procedures.
  • Initiate account set-up following G&C business practice for document management.
  • Work with department and division administrators, investigators and research accounting in the resolution of budgetary problems, making sure that resolutions assure continued compliance with sponsor and DFCI guidelines for award set-up and reporting.
  • Manage the review and timely submission of annual and final progress reports to sponsor.
  • Stay current with federal, non-federal regulations, policies and processes.
  • Work on other projects and duties as assigned.


  • High School diploma or equivalent and 4 years of relevant experience; OR
  • Associate’s degree and 3 years of relevant experience; OR
  • Bachelor’s degree and 2 years of relevant experience.

Other Skillsets:

  • Familiar with of NIH, DOD, NSF in an academic medical center or equivalent setting preferred.
  • Familiar with databases related to research, electronic research administration procedures.
  • Excellent written and verbal communication skills with the ability to write and edit complex material; strong relational and interpersonal skills; flexibility and professionalism in coping with a deadline-driven working environment.


  • Computer literacy:  Familiarity with new applications and software programs. Familiarity with Excel/ Google Sheets preferred. Experience working with InfoEd or similar databases is essential.
  • Organization: Familiar with electronic document and email file storage. Able to complete projects on time with support and direction from supervisor. Familiar with prioritization and balancing workload. Must be effective and analytical with the ability to prioritize and work under pressure in a deadline-oriented environment.
  • Customer Service: Provides clear written and verbal communication. Listens and asks clarifying questions. Provides strong organizational skills, timeliness, and diligence in maintaining high levels of customer service.
  • Critical Thinking:  Ability to critically think and problem-solve; demonstrated resourcefulness and technological savvy. Comprehensive understanding of proposal development, research administration, and IRB, including knowledge of OMB Uniform Guidance (UG).
  • Financial:  Familiarity with Excel /G-Sheets and UG cost principles.  Ability to review budget portion of application to ensure compliance with regulations, policies, and procedures.
  • Teamwork and Collaboration: Ability to work collaboratively within a team environment.  Ability to cultivate relationships with department research staff and central departments.
  • Institute operations and processes: Familiarity directing department research administrators to appropriate departmental and institutional resources.
  • Inclusion, Diversity & Equity: Promotes inclusive community where human differences are valued and celebrated and where all are welcome.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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