Grants Management Officer

Job Details

Job ID:

10 Brookline Place West, Brookline, MA 02445

Research Administration

Employment Type:
Full time

Work Location:
Remote: 100% off site


The Grants Management Officer II is responsible for providing expertise in the area of pre-award and post-award non-financial grants management. The role will work with the Assistant Director of Grants and Contracts in the management and oversight of assigned portfolio of the externally funded research program at DFCI. They will review and interpret federal and state regulations and institute policies as it relates to grants management.

The Grants Management Officer II protects the Institute from non-compliance with sponsor policies and Institute policies and therefore must be proactive in dealing with all aspects of grants management.

The Grant Management Officer II will serve as an Ambassador to educate team and community on a sponsored research subject matter.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.



  • Work with research departments of assigned portfolio in the development and submission of compliant grant and contract applications.
  • Review administrative sections of grant and contract applications for completeness, accuracy and compliance with DFCI and sponsor policies and procedures.
  • Review grant application budgets and other documents for accuracy and applicability of institute’s fringe and indirect cost recovery. Possess basic knowledge of indirect costs calculations.
  • Serve as liaison with external sponsors on grant-related administrative issues throughout the proposal submission and award acceptance process.
  • Manage requests for post-submission documents, ensure completeness and accuracy with sponsor’s request before advancing to Authorized Organization Representative (AOR) for submission to sponsor.
  • Independently review and submit accurate and compliant JIT documents. Manage follow-up communications with the sponsor.
  • Maintain InfoEd data integrity of applications and internal and external communications.

Post-Award (Non-Financial)

  • Review terms and conditions of awards for acceptability and compliance with institute’s policies and guidelines; negotiates terms with sponsors as needed. Alert supervisor when negotiations are significantly delayed or stalled.
  • Prepare and negotiate subcontract agreements with minimal guidance for awards that contain projects outside of DFCI assuring that agreements include all necessary provisions to allow for compliance with DFCI and sponsor policies and procedures.
  • Initiate account set-up following G&C business practice for timely and document management.
  • Work with department and division administrators, investigators and research accounting in the resolution of budgetary problems, making sure that resolutions assure continued compliance with sponsor and DFCI guidelines for award set-up and reporting.
  • Manage the review and timely submission of annual and final progress reports to sponsor.
  • Stay current with federal, non-federal regulations, policies and processes.
  • Work on other projects and duties as assigned.



  • High School Diploma or equivalent and 5 years of relevant experience; OR
  • Associate’s degree and 4 years of relevant experience; OR
  • Bachelor’s degree and 3 years of relevant experience.

Other Skillsets:

  • Competent working knowledge of NIH, DOD, NSF in an academic medical center or equivalent setting preferred.
  • Competent working knowledge of databases related to research, electronic research administration procedures.
  • Excellent written and verbal communication skills with the ability to write and edit complex material; strong relational and interpersonal skills; flexibility and professionalism in coping with a deadline-driven working environment.


  • Computer literacy: Proficient with new applications and software programs. Proficiency with Excel/Google Sheets preferred.  Proficient experience working with InfoEd or similar databases is essential.
  • Organization: Proficient with electronic document and email file storage. Able to complete projects with proficiently, accurately and on time. Proficient at prioritization and managing multiple priorities simultaneously.
  • Customer Service: Provides excellent written and verbal communication. Demonstrated proficiency with listening, inquiry, follow-up, and problem-solving skills.
  • Critical Thinking: Demonstrated proficiency assessing increasingly complex situations and developing solutions. Proficient analyzing grant data through research, comprehension and application of regulations, policies, and procedures including NIH and other Federal, state and foundation regulations. Ability to work independently with minimal supervision.
  • Financial: Proficient with cost principles. Proficient with review budget portion of application to ensure compliance with regulations, policies, and procedures.
  • Teamwork and Collaboration: Proficient in cultivating relationships with department research staff and central departments.
  • Institute operations and processes: Proficient at directing department research administrators to appropriate departmental and institutional resources, including inquiries with sponsors when published instructions require clarification.
  • Inclusion, Diversity & Equity: Promotes inclusive community where human differences are valued and celebrated and where all are welcome.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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