Reporting to the Senior Program Manager, the Project Manager I provides support for education and training programs core to Dana-Farber’s international collaborations with institutions in South America, China, and the Middle East region.
The Project Manager I organizes leadership delegation visits from outside institutions and Dana-Farber faculty and staff trips to partner institutions. They will also be responsible for leading the DFCI international observership and tumor board programs and developing educational curricula for physicians, nurses, pharmacists, and administrative staff across ongoing international collaborations. The role works closely with all members of the International Strategic Initiatives Department as well as across DFCI departments to support the programmatic needs of a wide range of international initiatives.
This role will have the opportunity to take on additional responsibilities and support other international projects as needed. The Project Manager I will also provide project support to new business opportunity identification.
PRIMARY DUTIES AND RESPONSIBILITIES:
•Lead the implementation of international education and training programs, including clinical observerships, clinical conferences and symposia, clinical shadowing experiences and virtual tumor boards with external institutions
•Manage internal resources across all levels of the institution including Senior Leaders, Physicians, Nurses, Pharmacists, Quality and Patient Safety Experts, etc.
•Collaborate with multiple departments to provide onboarding/orientation, clinical scheduling, and ongoing onsite support for clinical observers
•Organize and facilitate international delegation visits, such as scheduling meetings, drafting agendas, preparing meeting materials, and overseeing day-of event logistics
•Lead the planning of leadership and/or clinical staff trips to international partner sites, including working with internal and external stakeholders to develop trip agendas, scheduling pre-trip meetings, and coordinating all travel related logistics
•Be the primary point person overseeing the management of data for International Strategic Initiatives by maintaining and managing project dashboards to track project status, activities, milestones, and timelines for internal and external reporting including providing supporting data for progress reports delivered to international collaborators and for internal stakeholders and partner organizations
•Create update reports for international collaborators
•Provide team support for the following activities: booking travel, scheduling complex meetings, reserving rooms or venues, ordering food, and arranging for audiovisual equipment for internal and external meetings
•Perform finance-related administrative procedures for processing faculty honorarium, travel reimbursements, and project and department-related expenses
•Prepare documents such as correspondence, reports, letters, presentations, discussion minutes, talking points, and materials for internal and external meetings
•Support the planning and execution of other program development activities within each collaboration
•May perform other duties as needed including special assignments and projects
•May be required to be on campus to welcome international visitors, escort them to meetings, and serve as point-of-contact for international visitors coming to Dana-Farber.
Knowledge of Mandarin preferred.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
- Scope and Complexity: Manage small projects with clearly defined objectives and limited scope, focusing on task execution and meeting project-specific goals.
- Decision Making: Make informed decisions regarding resource allocation and project timelines, with some autonomy in resolving operational challenges.
- Stakeholder Interaction: Communicates with project team members and stakeholders relevant to the specific project.
- Project Management: Plan and manage project activities, ensuring tasks are completed on schedule.
- Quality Assurance: Track project progress, ensuring that outputs are accurate and meet established performance metrics.
- Documentation: Maintain accurate project documentation and ensure compliance with Institutional policies and procedures.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Solid understanding of project management principles and practices.
- Strong organizational and time management skills.
- Effective communication and interpersonal skills.
- Ability to work collaboratively in a team environment.
- Proficiency in using project management tools and templates.
- Ability to manage multiple projects and priorities simultaneously.
MINIMUM JOB QUALIFICATIONS:
- Bachelor’s Degree required, Business administration, management, healthcare, or a related field
- 3 Years of experience in project coordination / administration OR at least 1 year of project management experience
SUPERVISORY RESPONSIBILITIES: No
PATIENT CONTACT: None
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
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Pay Transparency Statement
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$77,950.00 - $88,440.00
